HR Coordinator (Ashland DC)

At The Vitamin Shoppe, we believe life is about so much more than living. It's about thriving.
The Distribution Center Human Resources Coordinator is responsible for supporting the DC HR Manager and the Operations team with facilitating communication, reporting, and area based projects. Responsibilities include organizing large amounts of incoming documents and information, maintaining filing system as well as monitoring and tracking systems to keep historical information related to HR. Effectively and efficiently uses established procedures, tools, equipment, and technologies to complete assigned duties while meeting Vitamin Shoppe expectations.
Coordinate the design, development and maintenance of communication and activities that enhance and promote The Vitamin Shoppe as an employer of choice
Assist in the development and coordination of branded communication initiatives for the DC HR Manager in order to provide accuracy and consistency in both internal and external departmental documents
Coordinate and communicate HR related activities as necessary
Coordinate the update of all DC communication boards in a timely manner
Provide timely professional support to health enthusiasts and managers regarding policies/procedures, FMLA, medical/dental benefits, unemployment and other company benefits.
Field and properly channel employee inquiries. Report work related injuries to our Total Rewards team as necessary
Assist senior managers and their support staff to understand the HR processes
Assists the DC HR Manager with health enthusiast relations issues (i.e. standard health enthusiast issues and works with DC HR Manager to resolve complex issues).
Research and gather information on existing and new state and federal laws/regulations.
Provide support to the DC HR Manager and Operations Management Team on different HR related projects and activities
Distribution Center Talent Acquisition & Onboarding
Prepare recruitment lists, open requisitions, and job postings
Monitor walk-in applicant activity and serve as first point of contact for Distribution Center applicants and temporary agencies
Coordinate interviews with hiring managers and applicants
Participate in the new hire process for employees, which may include: initiating background checks, issuing and collecting new hire documents, preparing on-boarding packages, and leading new hire orientations
Complete the new hire process in iCIMS and confirm new applicant information in the ADP database and complete set-up of new hires in WMS systems as needed.
Work closely with all temporary agencies' payroll dept to ensure temps are paid in a timely manner
Coordinate, prepare, maintain and troubleshoot reports and spreadsheets that support strategic business decisions.
Generate reports and spreadsheets for DC HR and management to prepare for weekly and monthly staffing budget G & A reviews. Alter query variables in order to generate more complex or ad hoc reports
Assist with completion of monthly and year-end reports regarding terminations, invoices, pay rate changes, and new hires.
Troubleshoot, perform basic analysis and make recommendations to fix/revise spreadsheet/reports to support management decisions
Track, reconcile and process Distribution Center invoices related to staffing needs in a timely manner
Coordinate the activation and deactivation of WMS user ID's and passwords with IT in a timely manner
Coordinate, manage and participate in DC HR and Operations projects.
Identify roadblocks that may impact deliverable dates and recommend alternative solutions
Inform direct supervisor of any problems and actively participate in process improvements
Other Functions:
Assist with the day-to-day efficient operation of the DC HR office
Ensure that Human Resource files and records are maintained in accordance with legal requirements and company policies and procedures
Performs other DC HR duties as assigned.
The DC HR Coordinator will deal with highly confidential information on a daily basis, and must exercise good judgment at all times
Supervisory Responsibilities: .
No direct supervisory responsibilities.
Associate's Degree or equivalent combination of intellectual instruction and work experience. Bachelor degree preferred.
Required Knowledge:
Intermediate to advance knowledge of Microsoft Office (i.e., Excel, Word, Access, etc) and other computer applications as required by the position
Experience Required:
3-5 years of human resources coordinator/administrative experience.
Skill and Ability:
Ability to read and interpret documents and procedure manuals.
Ability to write routine reports and correspondence.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Ability to multi-task with extreme attention to detail.
Ability to handle confidential information.
Ability to read, write and speak English.
Ability to work overtime when required.
Ability to learn the layout & operational processes of the Distribution Center

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